SESSION 6: COMMUNICATION WITH THE NATIONAL AGENCY. WHAT CAN AND CANNOT BE CHANGED ABOUT A PROJECT
Below are the most relevant points of this session:
Contact with SEPIE can be found on this website.
The electronic portal with the SEPIE can be found at the following link.
For communications on the day-to-day running of the project:
- E-mail: asociaciones.escolar@sepie.es
- Subject: Project number followed by subject. In our case: 2020-1-IT02-KA229-079077_3 Change of contact person
- Contact telephone numbers: 915506811 / 915506740
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SESSION 7: BUDGET ITEMS. MANAGEMENT AND JUSTIFICATION
Important items for our project are:
- Management and execution of the Project: To support the realization of the project. It is very important that these expenses are made during the period of execution of the project. The management item cannot be increased but these funds can be used in other budget items. Management costs are: Attendance to training days, mobility costs derived from internal activities (hosting of partners), insurance coverage for participants (clause 1.7), activities aimed at promoting sustainability, graphic or printed material, posters, consumables, good practice manuals, website, meetings, conferences...
- Learning, teaching and training activities: Item intended for the mobility of students and/or teachers. This item can be increased by the item Management and execution of the project. If we have money left over on the basis of real costs, we can use it on the basis of any expenditure of the project. If because of the Covid-19 it is not possible to carry out a mobility, up to 10% of this item can be transferred to "Exceptional costs" to be able to carry it out as a virtual mobility. The aid paid per participant is 15% of the individual aid granted for mobility.
- Travel: Travel assistance.
- Individual support: Accommodation and meals
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SESSION 8: THE LIFE OF THE PROJECT THROUGH THE MOBILITY TOOL+
The Mobility Tool+ cannot be accessed until the agreement is signed by both parties (school headmaster and SEPIE). Link to access the tool.
Mobility Tool+ Guide for KA229: The guide can be found in the section Documentation - School Exchange Associations KA229.
With the Covid-19 situation we can propose to carry out virtual mobilities documenting the whole process. These mobilities should not be included in the Mobility tool+ for the time being. If the situation changes this year or next year, we could start planning the face-to-face mobilities, which are the ones we should plan in the Mobility tool+. In the worst case scenario, if the situation does not improve and we are still unable to travel, we will already have the mobilities done and they will be the ones we declare in the Mobility tool.
Activities affected by Covid-19: Update on health measures and FAQs on the impact of the pandemic.
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SESSION 9: KEYS TO SUCCESS OF A KA229 PROJECT
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Selection of the slides we consider most relevant:
SESSION 10: PRIMARY CONTROLS
Annex III contains everything relating to primary controls.
For controls at the end of the project it is advisable to have the Mobility Tool updated and to write a complete final report.
The following documentation will be required for the mobilisation activities:
- Proof of attendance at the activity in the form of a attendance list or individual attendance certificates signed by the host organisation, specifying the names of the participants and the purpose of the activity; as well as its start and end dates (Annex III).
- Linking participants to the institution: Contracts, appointments...
- Participants' insurance.
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